Terms of Service

1. Introduction

Welcome to ScopeSage, a professional change order management platform. These Terms of Service ("Terms") govern your use of ScopeSage's services, software, and website (collectively, the "Service").

2. Acceptance of Terms

By accessing or using ScopeSage, you agree to be bound by these Terms. If you disagree with any part of these terms, you may not access the Service.

3. Description of Service

ScopeSage is a Software-as-a-Service (SaaS) platform that enables professionals to:

• Create and manage professional change orders
• Send change orders to clients for digital approval
• Generate PDF documents with e-signature support
• Manage projects, clients, and business workflows
• Handle multi-currency pricing and VAT calculations

4. User Accounts

You must create an account to use ScopeSage. You are responsible for:

• Maintaining the confidentiality of your account credentials
• All activities that occur under your account
• Ensuring your account information is accurate and up-to-date
• Notifying us immediately of any unauthorized access

5. Acceptable Use

You may not use ScopeSage to:

• Violate any applicable laws or regulations
• Infringe on intellectual property rights
• Transmit malicious code or harmful content
• Interfere with the Service's operation
• Create fraudulent or misleading change orders
• Share your account with unauthorized users

6. E-Signatures and Legal Compliance

ScopeSage provides comprehensive e-signature capabilities for change order approvals with built-in legal compliance features. By using this feature:

• You acknowledge that our e-signature system meets legal requirements for enforceability in applicable jurisdictions
• You agree that client approvals are legally binding when properly executed with our consent and verification systems
• You understand that comprehensive audit trails are maintained including timestamps, IP addresses, and verification details
• You consent to conduct business electronically and use electronic signatures as part of our approval process
• You acknowledge that our system obtains explicit consent before recording any decisions or approvals
• You understand that generated PDFs include complete consent records and verification documentation
• You are responsible for ensuring compliance with local laws and regulations beyond our technical compliance
• You should consult with legal counsel for jurisdiction-specific requirements and legal advice

7. Legal Disclaimers and User Responsibilities

ScopeSage is designed to support compliant workflows but does not provide legal advice.Users are responsible for:

• Ensuring their change orders comply with applicable laws and regulations
• Consulting with legal counsel for jurisdiction-specific requirements
• Understanding the legal implications of their business practices
• Maintaining proper records and documentation as required by law
• Obtaining necessary consents and permissions from clients
• Ensuring lawful basis for data processing activities
• Obtaining proper electronic signature consent from all parties
• Maintaining records of e-signature consent and approval processes
• Ensuring compliance with local e-signature laws (ESIGN/UETA, eIDAS, etc.)

Our templates are attorney-review-ready but are not a substitute for professional legal advice. The enforceability of change orders depends on various factors including jurisdiction, industry, and specific circumstances.

8. Data Ownership and Privacy

You retain ownership of all data you upload to ScopeSage, including:

• Change order content and business information
• Client contact information and project details
• Generated PDFs and documents
• Business preferences and settings

Our handling of your data is governed by our Privacy Policy.

9. Service Availability

While we strive for high availability, ScopeSage is provided "as is" without guarantees of:

• Uninterrupted service availability
• Error-free operation
• Compatibility with all systems
• Specific performance levels

We will provide reasonable notice for planned maintenance.

10. Limitation of Liability

ScopeSage's liability is limited to the maximum extent permitted by law. We are not liable for:

• Indirect, incidental, or consequential damages
• Lost profits or business opportunities
• Data loss (though we maintain backups)
• Third-party actions or decisions

11. Intellectual Property

ScopeSage retains all rights to:

• The ScopeSage software and platform
• Our trademarks, logos, and branding
• Template content and legal boilerplate
• System functionality and features

12. Termination

Either party may terminate service:

• You may close your account at any time
• We may suspend accounts for Terms violations
• Data export is available before account closure
• Some data may be retained for legal compliance

13. Changes to Terms

We may update these Terms occasionally. Significant changes will be communicated via:

• Email notification to account holders
• In-app notifications
• Website announcements

14. Governing Law

These Terms are governed by the laws of Ireland. Any disputes will be resolved through arbitration or in the courts of Dublin, Ireland.

15. Jurisdiction-Specific Compliance

ScopeSage operates globally and users are responsible for compliance with their local laws:

• Data Protection: Users must comply with applicable privacy laws (GDPR, CCPA, etc.)
• E-Signatures: Legal validity varies by jurisdiction (ESIGN/UETA in US, eIDAS in EU/UK)
• Business Practices: Users must follow local business and contract law requirements
• Tax Compliance: Users are responsible for proper tax reporting and compliance

We recommend consulting with local legal counsel to ensure full compliance with your jurisdiction's requirements.

16. Contact Information

For questions about these Terms, please contact us at:

• Email: legal@scopesage.app
• Address: ScopeSage Legal Department, Dublin, Ireland